Association 101│Homeowner Association Terminology... Who's who

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Secretary

- Prepares and distributes board and membership meeting agendas, minutes, and materials referred

   to in minutes        

- Maintains minutes and book on all meetings

- Maintains book of resolutions

- Maintains all official records, including official correspondence, contracts, membership roster, etc.

- Receives, verifies, and maintains all proxies

- Attests, by signature, to the legitimacy of certain documents

Treasurer

- Works with appropriate staff, contractors, and committees to develop and submit annual

   operating budget for approval 

- Maintains adequate records of all association financial transactions

- Maintains roster of disbursement of funds, as authorized

- Prepares period financial reports

- Arranges, subject to board approval, an independent audit of financial affairs

- Perspectives of Board, Homeowner, and Manager

Board of Directors' Perspective

-Maintaining the value of the property and a good quality of life for the residential community

-Governing smoothly

-Enforcing rules

-Establishing and keeping budget

Homeowner's Perspective

- Most care a great deal about residences

- Will want service from manager and decisions from Board that will provide a good quality of life

- Problems may arise when expectations are too high or not realistic; this can occur when interests

  are too specialized or unique 

Manager's Perspective

- Working in balance with homeowners, board, and the management companies business

- Problem-solver

- Multi-task oriented

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